Stop new activity first
Move incoming deposits, merchant settlement, payroll funding, tax debits, vendor payments and subscriptions before requesting closure.
Clear outstanding items
Track uncleared checks, pending card items, ACH returns, disputed transactions and fees. Leave enough time and balance for legitimate late-presenting items.
Download records
Save statements, check images, tax documents and transaction exports before online access disappears. Record-retention needs can outlast the banking relationship.
Get closure confirmation
Ask the bank how it confirms closure and what happens to late deposits or debits. Destroy unused checks and remove old account data from accounting and payment systems.
Primary sources and reference material
Close only after the account has become operationally quiet.
Good business banking decisions come from matching account structure, controls, insurance, service and payment workflows to how the company actually operates.